I am often asked by our support customers how to share a calendar from their Exchange or Office 365 email account in Outlook with other users within their business.

The process is straight forward and can be acheived by following the guide below:

  • Open Outlook
  • Select Calendar
  • Right Click on “Calendar”, then click on “Share” then “Calendar Permissions”:


  • This will show the “Calendar Properties”:


  • Click “Add” and select the users from the Address Book
  • The users will now appear in the top box in the “Permissions” tab. From here, select the user then select the permissions you’d like them to have by the dropdown box or the “Read/Write/Delete Items/Other” tickboxes below. I would highly recommend selecting an option from the dropdown box that suits your needs rather than change the tickbox configuration. Each user can have different permissions, for example you may only want some people to view your calendar whilst others can make changes to or create appointments.
  • Once you have finished, click “Apply” then “OK”.

Now that you have shared the calendar, you can now add it to the other user’s Outlook:

  • Open Outlook
  • Click “File” then “Open Other User’s Folder”:


  • Change the Folder Type to Calendar and click on “Name” to select a user from the Address Book
  • Click OK once finished, the shared calendar will now appear in your Calendar view.
Article by Andrew Hampton on 16th September 2014